Moor farm Shop GDPR Policy


General Data Protection Regulations (GDPR) 2018

Privacy Policy

Where this policy applies

This privacy policy applies to all data collected and processed on all websites, databases and their associated systems which are owned or managed by Moor Farm and which includes its primary websites.

Why do we collect and process your personal data?

To be able to provide the range of products and services offered by Moor Farm/Moor farm Polo Club (e.g. membership, information, event details, training courses, reports and newsletters) we collect and process certain information or data about you. We do this when you personally subscribe as a member, supporter, sponsor; sign up to request our services or to take part in our events or training courses.

What personal data or information do we collect and process

We collect:

  • Name;
  • Address;
  • Your email address;
  • Telephone/mobile number;
  • We will also process your personal data provided by you to facilitate your online payment for your membership subscription or products supplied by us -the we process links securely to a secure third-party payment portal i.e.Paypal


We do not collect or process sensitive personal data (as defined in GDPR 2018).


Lawful Basis (defined in GDPR)

Moor Farm’s lawful basis for processing your data is considered a ‘contractual’ in that you have requested (purchased, joined, requested or subscribed) to a Moor Farm service, freely provided your personal data and for which Moor Farm is then required to deliver the service. Such services require an exchange of goods, services, technical information, membership news or resources and in many cases, a form of payment. To deliver these services and meet its obligations, Moor Farm must hold and process your personal data. Examples of these services include, but are not limited to;

  • Membership services
  • Sponsorship of events and associated services
  • Purchasing of goods from Moor farm Shop
  • Registering for events and news and


Where your data is stored

We store your data on Customer Relationship Management (CRM) and other standard software on secure servers in the UK. Our internal systems used to process and manage data is hosted on a secured network with secure servers and with password protected access for authorised staff.

Keeping your data secure

Sending information over the internet is generally not completely secure, and therefore we cannot guarantee the security of your data while it is in transit. However, our secure servers ensure you data is protected once we have received it. Our websites, web servers and office servers all have SSL (data encryption) Certificates. We have procedures in place to keep your data secure and we ensure management of data is restricted to authorised staff only. Data is securely ‘backed up’ to secure ‘cloud’ servers.

Sharing your information

We do not share your information with any other organisations or third parties for marketing, market research or commercial purposes, and we do not pass on your details to other websites.

Updating or changing your preferences

GDPR 2018 is explicit that you must have an opportunity to change your personal preferences in respect of data we may hold (this includes deleting your data). All our electronic communications give you the option to update your preferences at any time. Similarly, each of our websites includes a contact page where you can email us.

Alternatively, you may contact the Moo farm Shop offices where we will happily service a request to update your preferences.

Some services we provide are specifically linked to your personal data for security purposes and we will inform you if your proposed changes will or have had an adverse impact on other services we provide to you.

Should you wish to see a copy of your personal data held by Moor Farm, please contact us on 01939262632 or


Links to other websites

Our websites will contain links to other websites. This privacy policy only applies to websites associated with or managed by Moor Farm and does not cover other websites that we link to. If you transfer to another website from a LEAF website, we recommend you read the privacy policy on that website to find out what happens with your data.

Following a link to a Moor Farm website from another website

If you land on Moor Farm website from another website, we may receive information from the other website, but your data is then protected by this privacy policy and your data is treated in the same way.

Further Information

Should you have any questions in respect of this policy, your personal data or Moor Farms data protection systems, please contact Moor Farm as described in the ‘updating your preferences’ section above.